Indian Passport Renewal Experience, Processing Time and Timeline at Indian Embassy in Washington D.C.

I’m about to start the Indian Passport Renewal at U.S. Embassy in Washington, D.C. via CKGS.  This blog post as a placeholder to share the experience, timeline and processing time (and lessons learned).  Please read all the instructions before starting your application process at CKGS. There are a couple of places where things could go wrong.  I have highlighted those steps with the word “Caution“.

Indian Passport Renewal Timeline and Process

indian passport renewal steps

  • Sep 6, 2016: Started looking into CKGS website for details about Indian Passport renewal
  • Sep 16, 2016: Sent documents via FedEx (Paid via CKGS)
  • Sep 19, 2016: Package Delivered to CKGS in Washington DC
  • Sep 22, 2016: Status Updated to Received
  • Sep 29, 2016: Received New Passport

Processing Time Tracker

Before Starting Application Process

  1. Read the FAQ’s and other instructions (things could get confusing)
  2. Read the how to complete the sample application form (pdf)
  3. Things can go wrong in Step 6  and 7.
  4. Don’t go directly to the Government NRI Passport application page from your browser. Instead, use the link listed at Step 6.
  5. CKGS will link the CKGS Web Reference ID with Reference ID from Passport application from, if you go directly to  the passport application page, they will not be linked. (Caution)
  6. If they are not linked, you may have trouble retrieving the application later.
  7. Expected Processing Time – 2 to 3 weeks for passport renewal.
  8. If you have any questions, call CKGS. They were helpful.
  9. If you are applying for Spouse, they would need address proof. It’s good to have a utility account in your spouse name.
  10. Passports Issued after 2007 is ECNR by default

What to Do:

  • Start the Application Process at
  • Total of 7 Steps
  • Make a note of Application Reference Number for CKGS that should end at 16C (Caution)
  • Steps 1 to 5 and Step 7 are to be completed at CKGS site
  • Step 6: Complete NRI Passport application form at Indian Government website (Caution)
    • When you start the Online application, you will get a Temp Reference ID. Make a note of that. (Caution)
    • Plan to complete the entire NRI Passport application in one go (shouldn’t take more than 10 minutes)
    • New Web Reference ID will be given that should end in 16.
  • Both Web Reference ID will be different, but in backend they will be linked.
  • Print the NRI application and use a blue pen to complete the remaining section.
  • Don’t sign the application (signature at 3 places). (Caution)
  • Take it with you to the Notary and sign in front of them.
  • Your Signature should fit within the box
  • I opted for FedEx Shipping offered by CKGS for sending and returning
  • Print only the shipping label to mail the document (not required to print the return shipping)

List of Documents and Checklist

  • The checklist will be provided, print it and include it with the application
    • Spouse Passport Copy
    • Marriage Certificate Copy
    • Address Proof
    • Legal Status documents
    • Two References Address (India or U.S.)
    • Original Passport (all previous passports)
  • I went to Wells Fargo for Notary Sign (at Passport application Form)
  • True Copy signatures for supporting documents
  • How to take passport size photos from home
  • Ensure the Parents Name on the current passport matches the name you are entering in the new application. If they are different, hen send a copy of their passport page with notary sign (caution).

Let me know if you have any questions and please share your experience. I couldn’t find any recent experience online for Indian Passport Renewal for the past year. Hope this helps someone.



  1. indiain side news on December 17, 2016 at 4:24 pm

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  2. Vishnu on January 10, 2017 at 12:20 pm

    Hi, useful info there! By the way, is it mandatory to get the Passport Application Form notarized? The CKGS website doesn’t say it needs to be.

    • Andy on February 17, 2017 at 11:19 am

      Yes it should be notarized. But follow as per the checklist you receive with your application process. It will mention clearly what documents to be notarized and what not.

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